» Submission Form

Consent*

I agree to the Terms and Conditions of the Tune in to Green short film series.

TERMS and CONDITIONS

Definitions

References to “we”, ”our”, ”us” means Diorama Room, LLC. Tune in to Green and “series” means the Tune in to Green short film series and/or the Tune in to Green Vimeo-on-Demand series. “Film” can mean video or film transferred to video. “You” and “your” means the person submitting the film.

Filmmaker Qualifications:

Professional, semi-pro, and novice video makers are welcome to submit their works.

By applying to this series, you acknowledge that you, and all the contributors to the project, are of legal adult age in their place of residence. Parental permission will be considered if the parent emails us to discuss and if the parent completes the submission form.

Run Times and Deadline:

We are accepting videos up to five minutes long, including credits.

It is uncertain what each show's running time will be, but the goal is 45-90 minutes. It is dependent on the submissions chosen before the deadline. If there is not at least 45-minutes of material before that date, the deadline will be extended.

The deadline to enter your film for "Minor Chord 2" is August 1, 2022 at 11:59 PM U.S. Central Standard Time.

Availability to the Public:

Again, the date that each exhibition is available to the public for streaming depends on when we receive enough suitable submissions. Once a decision has been made for the release date, all entrants will be informed at least a week in advance. An announcement will also be posted on our website and social media pages on Instagram @DioramaRoomArts and on Facebook as https://fb.me/dioramaroom.natureart

The target launch date for "Minor Chord 2" is September 1, 2022 and it will run until November 30, 2022.

Mediums:

The type of camera filmed with can include SLR, digital video, or cell phone camera set to Full HD, shot at 1920x1080. No footage shot in 4K or higher please. It can also include hand drawn, mixed media, or digitally created imagery.

Content:

When completing our film submission and contact forms or using our website you agree that:

you will not send unauthorized commercial communications (spam).
you will not upload viruses or other malicious code.
you will not do anything that could be seen as an attack on this website, our Vimeo-on-demand page, or our series.
you will not submit films that contain hate speech, threats, violence, attempts to incite violence, pornography, nudity, alcohol or drug use, or profanity.
you will not send messages that bully, intimidate, or harass the Diorama Room, LLC / Tune in to Green operators.

Submission and Viewing Fees:

In lieu of a submission fee, to help cover operating costs of the series, we do ask that accepted videomakers who choose to watch the exhibition, pay the 72-hour streaming rental price of USD $7 through Vimeo.com/ondemand/tuneintogreen. If viewers are paying in a currency other than USD, the equivalent to the above pricing will be displayed in their local currency including, VAT or GST, where those taxes are collected. Unfortunately, Vimeo does not accept currency from every country, so please keep this in mind when deciding whether or not you want to submit a film. To see the list of currencies accepted at this time, visit the Vimeo How to rent & buy webpage. These fee structures are subject to change in the future.

Our goal is to include a diverse, international body of work and audience. However, due to complicated tax and accounting requirements, we are not able to pay filmmakers a stipend or a portion of the Vimeo-on-Demand Tune in to Green streaming or downloading fees at this time.

Selection Process:

If your short is not selected for the current Tune in to Green compilation, it should not necessarily be assumed to be a rejection. The best curation may simply warrant other videos be shown together instead.

All submitted videos may be considered for a future exhibition. If that is the case, we will contact you beforehand to request your permission.

Promotional Rights:

By submitting a video to Tune in to Green you, the filmmaker(s), grant Diorama Room, LLC a perpetual, non-exclusive, royalty-free, worldwide license to offer their film as part of the Tune in to Green series for three calendar months at https://vimeo.com/ondemand/tuneintogreen and possibly one live screening for an audience during those same three months.

In addition, you, the filmmaker(s), grant Diorama Room, LLC a perpetual, non-exclusive, royalty-free, worldwide license to use all makers' names associated with the film; their country of residence; still images captured from your video; and/or a 3-10 second clip captured from your video to be used in a trailer and for artist highlights on social media; and descriptions of your project, for promoting your work and the series before and after your exhibition is shown.

Ownership Rights:

Diorama Room, LLC will not claim ownership or copyright of any submissions. The filmmaker(s) will retain ownership of their film at all times.

By submitting a film to Tune in to Green, the filmmaker(s) agree that the work is of their own making. It does not contain any visual or audio material that is copywritten by anyone other than themselves. The names and contact information for all collaborators, who have agreed for their material to be included in the project being submitted, must be entered in our submission form. They must also be named in the film’s credits.

In addition, the filmmaker(s) agree to obtain a clearance form for any music included that is not of their own making, unless it is royalty-free; a crew member contract from those individuals involved in the making of the film stating that they are aware the film will be submitted to an online channel; a release form from any talent, including extras, and identifiable private property owners; and any others whose consent is required, before submitting the film. We will ask for these forms to be submitted when it is obvious from the submission that they are required, or if we receive a complaint from parties claiming illegal usage in a film on our channel.

Entry Liability:

If it is reported to us, and we find that, the above ownership rights are violated, we will remove your material from our program. By submitting a video to the Tune in to Green short film series, the filmmaker(s) agree(s) to hold the series and its operating company, Diorama Room, LLC, harmless from any and all claims of liability resulting from entry. The filmmaker(s) will indemnify the series and its operating company against any and all claims, demands, damages, expenses (including legal fees), proceedings, and/or losses, brought on by the filmmaker or a third party, resulting from the screening of their submitted film on our Vimeo-on-Demand page, or using stills or clips from the submitted film, for promotional purposes on our website.

Provisions to Users Outside of the United States:

By submitting your personal information through our web forms, you agree to have your personal data transferred to and processed in the United States.

If you are located in a country embargoed by the United States, or are on the U.S. Treasury Department’s list of Specially Designated Nationals, you will not partake in any activities with Diorama Room, LLC or Tune in to Green that involve monetary compensation. You will not participate in our series as an applicant or viewer if you are prohibited by law from receiving products, services, or software originating from the United States.

Consent*

I agree to the privacy policy.

PRIVACY POLICY

Definitions:

References to “we”,”our”,”us”, and "Diorama Room" means Diorama Room, LLC. "Tune in to Green" and “series” means the Tune in to Green short film series and/or the Tune in to Green Vimeo-on-Demand page, https://vimeo.com/ondemand/tuneintogreen. “Film” can mean video or film transferred to video.

Who we are:

Diorama Room, LLC is a small arts organization based out of Austin, Texas. We operate the website https://dioramaroom.com and the short film series, Tune in to Green.

Sensitive personal data:

Diorama Room, LLC does not collect sensitive personal data such as social security numbers, banking information, birth dates, race or ethnicity, political affiliation, gender, sex life or sexual orientation, religious, health status, biometric data, union membership, or income.

Environmental philosophical beliefs are inherent with the functions and activities of our organization, and so may be shared with us via contact and/or submission forms, or direct emails. In turn, visitors to our website and video-on-demand channel will be able to see those ideas expressed as part of the officially selected film context screens. Should the participant choose for their views on the topic to not be disclosed on those platforms, it is up to their own discretion to not include it in their application materials.

What personal information do we collect?

Diorama Room, LLC only collects personal information that the user has shared with us through our submission and contact forms, and/or emails directly to us. If messaging us through our contact form, this includes name and email address. If applying to the Tune in to Green, through our film submission form, it includes name, email address, home city and country. We do not collect or store IP addresses.

Why we collect this information and what we do with it

We only collect information that is necessary for the core functions of our organization. We use it: 1) when contacting you in response to a film submission or email you send to us, 2) to include in film credits of officially selected shorts in the Tune in to Green series, 3) to include your name and home town and country in promotional materials for the series, 4) to share your bio info from the submission form, 5) to share your online portfolio location, and 5) to send you emails announcing our virtual and/or live events and news.

How do we keep this information safe?

We have implemented a variety of administrative, technical, and physical security measures to protect your information. For example, our site is certifiably encrypted with SSL. Once your personal information, links to your work online, and individual video passwords (when applicable), reach us, they are only accessible to the Diorama Room administrator, via a password protected device which is shielded by a full suite of security software and settings.

Is your information sold?

We do not rent or sell your personal information input on our web site forms, email messages, or from anywhere your information is input on Vimeo.

How long is this information kept?

Your personal information will be kept on file indefinitely unless you contact us to opt-out of our mailing list (see below).

Data analysis and analytics:

Diorama Room, LLC does not use personal data to analyze and make predictions for automated decision-making. The analytics about our viewership on Vimeo does not include any personal data. It includes information to help us plan our marketing such as how many views, how many unique viewers, how many finished views, average % watched, cities viewed from, web sites viewed from when links provided, and types of devices viewed from.

Third-parties

We do not share the personal information input into our contact or submission forms, or from email messages, with third parties for any type of compensation or beneficial exchange.

We do not receive data about users from advertisers because we do not sell ads.

In order to perform the necessary functions of our organization, our website uses third-party websites and software listed below. However, we are not responsible for the privacy practices of those third-parties. For your convenience, we have included links to their separate privacy policies.

Our platform is Wordpress by Automattic. To view their privacy and cookies policies, visit: https://automattic.com/privacy/ and https://automattic.com/cookies/

We use the WordPress plug-in, Gravity Forms, which states on their web page: https://docs.gravityforms.com/wordpress-gravity-forms-and-gdpr-compliance/ , that entries into their forms are not sent to their website or other related domains. That page also states that "Gravity Forms does not set any cookies on the front-end of the site. It does set a cookie on the entry detail page in the admin when an admin views the entry". In other words, if you use our forms to enter data, a cookie is set.

Our cookies consent banner is provided by GDPR Cookie Consent by webtoffee.

This site also includes embedded video content from Vimeo. Embedded content from other websites behaves in the exact same way as if you have visited the other website. To view Vimeo’s privacy policy, go here: https://vimeo.com/privacy

Opt-out of our mailing list

If you would like us to discontinue our email contact with you, or you would like your personal data deleted from our contact list, please let us know by emailing us at: info@dioramaroom.com

Privacy Policy updates

Diorama Room, LLC reserves the right to modify this privacy policy at any time. Any changes will take effect immediately upon going live to the website. We will inform everyone on our e-mail list when any changes take place.

Filmmaker 1 - Name*

First Last

Filmmaker 1 - Role*

Director
Camera Operator
Animator
Editor
Sound/Music Producer

Filmmaker 1 - Email Address*

Filmmaker 1 - City, State or Province, and Country of residence*

Filmmaker pronoun preferences (if applicable)

This preference may be selected by those who wish to be referred to as a gender other than the one that their name or sex at time of birth suggests.

Collaborator 2 - Name

First Last

Collaborator 2 - Email Address

Collaborator 2 - Role

Director
Camera Operator
Animator
Video Editor
Sound/Music Producer
Talent (anybody on screen-dancer, actor, etc.)

Collaborator 3 - Name

First Last

Collaborator 3 - Email Address

Collaborator 3 - Role

Director
Camera Operator
Animator
Editor
Sound/Music Producer
Talent (anybody on screen-dancer, actor, etc.)

Film Title*

Song Title (Even if it is royalty-free, please include this info here and in your credits.)

Sound Producer / Musician(s) (Even if your films music is royalty-free, please include this info here and in your credits.)

Do you have permission to use this audio work? (If your answer is no, please do not submit your film until you have permission to use the audio or you have replaced it with another audio track that you do have permission to use.)

Context Info - What were you thinking when you made this film? Please provide an artist's statement, description, poem, or educational info to be included after your film and that illustrates why it is a good fit for Tune in to Green*

Biographical Info (Five sentences max.)*

Filming Location(s)*

Month and Year Film Completed*

Name of font used in credits

Is your film under five minutes?*

If your film is over five minutes, are you willing for it to be edited down? If not, it will still be considered.

Is the frame size of your film 1920x1080? If your answer is "I don't know", open your camera settings and be sure FHD (Full HD) 16:9, 1920x1080 is selected before filming. If your film is already completed and smaller than FHD, you may still submit it, but if chosen, it will have a black border around it.*

Is the frame rate of your film 23.976 fps - 30 fps?*

Web address of film (Vimeo or Youtube - no cloud storage links will be opened)*

Password to view film online (if password protected)

URL to your online portfolio - This will be used in the artist credits and bios at the end of the program. Please note however, that if your website is not a secured site (https), we will not include it in the credits.

Instagram name - This will be used to direct people to your Instagram account when we do Artist Highlight posts in social media.

How did you hear about the Tune in to Green short film series?

Have you added info@dioramaroom.com to your email safe sender list?*

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